Virtual Events

Virtual Event Tips

  • Identify a moderator at the beginning of the call. The moderator should kick-off the event, make sure the events ends on time, and help guide the conversation.
  • For informal events, such as happy hours, it is still recommended to have a moderator who can pose a few questions or an ice breaker (e.g., what is your work from home life hack?).
  • Use the chat box to pose questions during an event with a speaker. The moderator can then ask the question on behalf of the participant or call upon the participant to ask the question.
  • All participants should mute their audio unless speaking.
  • If everyone will be speaking (e.g., introductions, roundtable discussion), give everyone a set amount of time to speak. Make it clear what information should be covered in an introduction (e.g., name, Wharton graduation year, and occupation).
  • Remind all registrants of the event and instructions for how to join one day before the event.
  • Take photos of your virtual meeting and share with attendees after the event! If using Zoom, switch to gallery view, so you can see everyone, and select "hide non-video participants". 
  • Utilize tools like Mentimeter to create polls or other interactive components throughout your call. 
  • Make it clear to participants if the event will be recorded.
  • If you are promoting another club or organization's event, in all marketing materials, you should clearly indicate that the event is being hosted by a third party, versus your club or the School, to protect the best interests and reputation of the club. 

Virtual Event Ideas

Social

Professional Development

Speakers

Other

Other Virtual Initiatives

  • Wharton Club of Houston - Page on website for alumni success stories
  • Wharton Club of Houston - Email to all members with list of volunteer opportunities to help support those seeking medical solutions for COVID-19 or organizations adversely impacted by the same
  • Wharton Club of Brazil - Compiled resume books of current Brazilian students to share with alumni
  • Penn & Wharton Club of Singapore - Created Google sheet for Singaporean students to share their profiles and for alumni to share job and internship opportunities
  • Wharton Alumnae Founders & Funders Association - Virtual gift bag for event attendees (series of discount codes for Penn female-founded companies)
  • Wharton Club of New York - Email to all members asking for stories of how alumni have risen to the challenge to fight COVID-19
  • Wharton Club of the UK - Wharton Alumni Mentors program seeking alumni volunteers for two hours per week to coach and mentor startups around Europe