Virtual Events

Virtual Event Tips

  • Identify a moderator at the beginning of the call. The moderator should kick-off the event, make sure the events ends on time, and help guide the conversation.
  • For informal events, such as happy hours, it is still recommended to have a moderator who can pose a few questions or an ice breaker (e.g., what is your work from home life hack?).
  • Use the chat box to pose questions during an event with a speaker. The moderator can then ask the question on behalf of the participant or call upon the participant to ask the question.
  • All participants should mute their audio unless speaking.
  • If everyone will be speaking (e.g., introductions, roundtable discussion), give everyone a set amount of time to speak. Make it clear what information should be covered in an introduction (e.g., name, Wharton graduation year, and occupation).
  • Remind all registrants of the event and instructions for how to join one day before the event.
  • Take photos of your virtual meeting and share with attendees after the event! If using Zoom, switch to gallery view, so you can see everyone, and select "hide non-video participants". 
  • Utilize tools like Mentimeter to create polls or other interactive components throughout your call. 
  • Make it clear to participants if the event will be recorded.
  • If you are promoting another club or organization's event, in all marketing materials, you should clearly indicate that the event is being hosted by a third party, versus your club or the School, to protect the best interests and reputation of the club. 

Webinar Tips 

Virtual Event Ideas

Social

Professional Development

Speakers

Other

Other Virtual Initiatives

  • Wharton Club of Houston - Page on website for alumni success stories
  • Wharton Club of Houston - Email to all members with list of volunteer opportunities to help support those seeking medical solutions for COVID-19 or organizations adversely impacted by the same
  • Wharton Club of Brazil - Compiled resume books of current Brazilian students to share with alumni
  • Penn & Wharton Club of Singapore - Created Google sheet for Singaporean students to share their profiles and for alumni to share job and internship opportunities
  • Wharton Alumnae Founders & Funders Association - Virtual gift bag for event attendees (series of discount codes for Penn female-founded companies)
  • Wharton Club of New York - Email to all members asking for stories of how alumni have risen to the challenge to fight COVID-19
  • Wharton Club of the UK - Wharton Alumni Mentors program seeking alumni volunteers for two hours per week to coach and mentor startups around Europe