Identify a moderator at the beginning of the call. The moderator should kick-off the event, make sure the events ends on time, and help guide the conversation.
For informal events, such as happy hours, it is still recommended to have a moderator who can pose a few questions or an ice breaker (e.g., what is your work from home life hack?).
Use the chat box to pose questions during an event with a speaker. The moderator can then ask the question on behalf of the participant or call upon the participant to ask the question.
All participants should mute their audio unless speaking.
If everyone will be speaking (e.g., introductions, roundtable discussion), give everyone a set amount of time to speak. Make it clear what information should be covered in an introduction (e.g., name, Wharton graduation year, and occupation).
Remind all registrants of the event and instructions for how to join one day before the event.
Take photos of your virtual meeting and share with attendees after the event! If using Zoom, switch to gallery view, so you can see everyone, and select "hide non-video participants".
Utilize tools like Mentimeter to create polls or other interactive components throughout your call.
Make it clear to participants if the event will be recorded.
If you are promoting another club or organization's event, in all marketing materials, you should clearly indicate that the event is being hosted by a third party, versus your club or the School, to protect the best interests and reputation of the club.
Wharton Club of New York - "How to be an inclusive leader" with Natalie Edwards, WG ’18, Director of Inclusion and Diversity at the Estée Lauder Companies
Wharton Club of the National Capital Region - Presentation by Peter Yawitz, WG’86, author of “Flip-Flops and Microwaved Fish: Navigating the Dos & Don’t of Workplace Culture”
Wharton Club of Hong Kong - Webinar series exploring the theme "Embracing Change" hosted by Qineticare
Wharton Club of Hong Kong - Webinar on contemporary art with Christie's
Wharton Club of Houston - Email to all members with list of volunteer opportunities to help support those seeking medical solutions for COVID-19 or organizations adversely impacted by the same
Wharton Club of Brazil - Compiled resume books of current Brazilian students to share with alumni
Penn & Wharton Club of Singapore - Created Google sheet for Singaporean students to share their profiles and for alumni to share job and internship opportunities
Wharton Alumnae Founders & Funders Association - Virtual gift bag for event attendees (series of discount codes for Penn female-founded companies)
Wharton Club of New York - Email to all members asking for stories of how alumni have risen to the challenge to fight COVID-19
Wharton Club of the UK - Wharton Alumni Mentors program seeking alumni volunteers for two hours per week to coach and mentor startups around Europe