Identify a moderator at the beginning of the call. The moderator should kick-off the event, make sure the events ends on time, and help guide the conversation.
For informal events, such as happy hours, it is still recommended to have a moderator who can pose a few questions or an ice breaker (e.g., what is your work from home life hack?).
Use the chat box to pose questions during an event with a speaker. The moderator can then ask the question on behalf of the participant or call upon the participant to ask the question.
All participants should mute their audio unless speaking.
If everyone will be speaking (e.g., introductions, roundtable discussion), give everyone a set amount of time to speak. Make it clear what information should be covered in an introduction (e.g., name, Wharton graduation year, and occupation).
Remind all registrants of the event and instructions for how to join one day before the event.
Take photos of your virtual meeting and share with attendees after the event! If using Zoom, switch to gallery view, so you can see everyone, and select "hide non-video participants".
Utilize tools like Mentimeter to create polls or other interactive components throughout your call.
Make it clear to participants if the event will be recorded.
If you are promoting another club or organization's event, in all marketing materials, you should clearly indicate that the event is being hosted by a third party, versus your club or the School, to protect the best interests and reputation of the club.