The Wharton Clubs® Team offers a variety of resources to serve and support Wharton clubs as they, in turn, serve and support the alumni network.
Resources for collaborating with other club leaders:
- Wharton Officers website: www.whartonofficers.com is an exclusive resource for club officers, featuring a variety of online resources, tips, best practices, and more.
- Listservs: Wharton Clubs® has a listserv for all Club Presidents. We will continue to update the listserv as new Club Presidents are elected.
- Wharton Club Leadership Conference: This conference brings together club volunteers and leaders to network, discuss best practices and common challenges, and take advantage of educational programming.
- Wharton Clubs® has an active WhatsApp Group Chat for all Club leaders. The group chat is meant to build community among all club leaders. If any club leader wishes to be added to the group chat, please contact your staff liaison.
- Wharton Clubs® offers club leadership meeting for all clubs presidents and leaders in the fall, winter, and spring. This is an opportunity for club leaders to come together, share better practices, discuss challenges, and explore collaboration opportunities.
- New Club Leader Orientation: to ensure all new club leaders are successfully onboarded and aware of all the School's resources and policies, we are offering a new club leader orientation session twice a year. The dates and times will be announced at a later date.
Branding Resources:
- Event Branding tools: Your staff liaison can provide a podium banner and a table skirt with the Wharton alumni logo upon request.
- Custom Wharton Club® logo: Your staff liaison can provide a School-approved Wharton Club® logo for use on club branding materials.
- Wharton images: Wharton has created a Flickr album of high-quality Wharton photos that are publicly available for online use. This can be a great source of images for your website.
- Giveaways and gifts: The Wharton Clubs® team will provide branded giveaways for one event per calendar year. Please contact your staff liaison for more information.
- We have partnerships with several vendors from which your club can purchase Wharton-branded items. Your staff liaison can assist in the design and approval of custom products.
Other Resources
- Wharton Class Note: Club volunteers have the opportunity to create an online presence and blog on behalf of their club for the Wharton Magazine to promote events, members, and more. This publication features 100+ regular contributors and serves as a platform to interact digitally with the global Wharton community. Please contact your staff liaison for more information.
- Career services: Your staff liaison can work with your club and the offices of Undergraduate Career Services and MBA Career Management to tailor specific career programming to your region or affinity.
- Discount at Wharton signature events: All club members are eligible to receive up to 50 percent off discounted tickets to regional alumni events hosted by the School. We also offer discounted tickets for up to (4) members per club to the School’s flagship events (i.e. MBA Reunion Weekend, Global Forums). Please contact your staff liaison for more details.
- Support in securing faculty speakers: If you are interested in collaborating with a Wharton professor to speak, please contact your staff liaison. If you know the faculty that would you like to connect with, please email them directly. Given the extensive commitments of Wharton faculty, we cannot guarantee that we will be able to meet all speaker requests, but we will work with you to best accommodate the request. Should your club collaborates with a faculty for an in-person event, the club would be responsible for covering the cost of faculty's travel and accomodations.
- Penn Alumni Regional Clubs resources: Penn provides various resources to their club leaders and members.** Please visit their website: www.alumni.upenn.edu/clubs.
Wharton Alumni Data
- For clubs on NationBuilder platform, your database of alumni will sync from the School biweekly. For any regional or affinity clubs that are not on NationBuilder, your staff liaison can provide you with the alumni contact information as requested.
- To ensure alumni data protection and privacy,
- Academic programs must obtain a student's affirmative consent before sharing any student information with an alumni club.
- Academic programs may not share directory information for students who have elected to opt out of directory disclosure.
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Any alumni who voluntarily register for a student or alumni event through a third-party platform are affirmatively choosing to provide their information to that platform. As a result, registrants acknowledge that their information will be processed and stored by a vendor that is not owned, managed, or monitored by the University of Pennsylvania or the Wharton School.
- Alumni clubs cannot submit their contact information through forms or share data with student organizations. We do not have visibility into how this information is stored, used, or further distributed.
- Students are encouraged to use MyPenn Directory to identify and connect with alumni independently.
Contact Information for Club Administrators
Active clubs may find that a paid administrator, either virtual or local, can help ease the administrative tasks of club management. A professional administrator can help your club by taking on many common website maintenance tasks, including:
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User database management: contact updates, data cleanup, reporting
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Email marketing: drafting, scheduling, and sending email communications
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Content management: website content updates, creating photo albums
- Membership and event management: creating event articles and tickets, managing membership settings and member questions
An administrator based in your geographic area may be able to provide additional support by checking in members at club events, printing nametags, and helping to source venues.
Any paid administrator must sign the University of Pennsylvania's Privacy Policy form before they are hired by the club.